Coaching Agreement

Purpose of Integrative Mental Health Coaching

Christin French at Root & Wick Coaching (RWC) provides integrative mental health coaching (IMHC) according to American Academy of Drugless Practitioners standards. RWC operates as a trauma-informed and hope-centered practice, creating a dedicated space where your lived experience is honored as we explore new possibilities together.

_____ I understand

Scope and Limitations

RWC provides informational services only. Consultations are not medical advice and cannot diagnose, treat, cure, or prevent any disease. Christin French is certified through the Nickerson Institute and is a member of the American Academy of Drugless Practitioners, not a licensed medical professional.Clients must obtain medical clearance before modifying health-related behaviors. The Coach may suggest when medical consultation is necessary, but this remains Client's responsibility.

_____ I acknowledge Christin French is not a licensed medical professional

Confidentiality and Communications

RWC safeguards personal information across all platforms. Client records are securely stored. We follow HIPPA privacy regulations and only collaborate with other professionals with Client's written consent. Email and text communications may not be fully secure despite precautions.Our conversations remain private in a space where authentic exploration is welcomed.

Exceptions to confidentiality:

  • Legal requirements

  • Danger to self or others

  • Child or elder abuse

  • Emergencies

RWC may refer clients to appropriate services when necessary.

_____ I understand confidentiality terms and limitations

Electronic Communication Risks [NEW SECTION]

Electronic communications (email, text, video platforms) are not completely secure despite best efforts. Information transmitted electronically could potentially be accessed by unauthorized parties. The Coach uses secure platforms to minimize these risks. Sensitive personal information is best discussed during scheduled sessions rather than via email or text.

_____ I understand the electronic communication risksSession Recording and AI Use

Sessions are summarized using AI (with client permission) for Coach/Client collaboration. All recordings are erased after summarization. No sessions are recorded without explicit consent.

_____ I consent to AI-assisted session summarization

Liability

RWC maintains liability insurance but assumes no responsibility for any liability, loss, or damage resulting from use of information provided.

_____ I understand the liability limitations

Coaching Session Components and Telehealth

Each session includes:

  1. 50-minute Google Meet session

  2. Session summary with action items

  3. 10-minute mid-week check-in

  4. Email/telephone access M-F

Virtual services have inherent limitations including potential technical disruptions and reduced ability to observe non-verbal cues. In-person services may be recommended in certain situations.

_____ I understand session components and telehealth limitations

Scheduling, Cancellations and Rates

Payment is due at session conclusion. Discounted session packages available. 24-hour cancellation notice required. Late cancellations or missed sessions incur full session fee. Exceptions may be made for emergencies. RWC will promptly reschedule any needed cancellations. RWC reserves the right to modify rates with 30-day advance notice to current clients.

_____ I agree to payment, cancellation and rate policies

Insurance Coverage

Insurance rarely covers coaching services. RWC does not submit insurance claims. Client may submit claims independently but reimbursement is not guaranteed.

_____ I understand insurance limitations

Intellectual Property

All materials provided are for personal use only and may not be transferred, distributed, or used for business purposes. All content is RWC property and may not be duplicated, reproduced, or shared unless marked for open licensing.

_____ I agree to intellectual property terms

No Guarantees of Outcomes

RWC cannot guarantee specific outcomes. Success depends on Client's commitment and participation.

_____ I understand outcomes aren't guaranteed

Voluntary Participation and Termination

I voluntarily request coaching services from RWC. Christin French is certified by the Nickerson Institute and a member of the American Academy of Drugless Practitioners. RWC is licensed in Virginia as an LLC.

RWC reserves the right to terminate the coaching relationship if Client violates these terms, engages in abusive behavior, or if coaching services are deemed inappropriate for Client's needs. I may withdraw from services at any time but must pay for services already rendered.

_____ I understand participation and termination terms

Commitment to Engagement

I commit to open-mindedness, punctuality, and full participation in sessions.

_____ I commit to engagement

Final Acknowledgment

I have read and understood this form in its entirety and take responsibility for myself.

Client Signature: __________________________________________

Date: _________________________

Parent/Guardian Name (if applicable): ______________________________________________

Parent/Guardian Signature (if applicable): ________________________________________________